Class11:BS Chapter 14 Filing and indexing
Chapter 11:Filing and indexing Definition of Filing Filing is the systematic process of collecting, classifying, arranging, and storing documents and records in a proper place so that they can be easily found and used whenever needed in the future. According to Edwin Robinson , “ Filing is the process of arranging and preserving records in a convenient and systematic manner so that they can be easily located whenever required. ” In every office or organization, many documents such as letters, reports, bills, records, and notices are produced daily. Filing helps to keep these documents in an organized, safe, and accessible way . A good filing system saves time, reduces confusion, and ensures that important information is available whenever needed. For example, in a college office, student records, examination papers, and financial documents are arranged in files or folders according to name, subject, or date so that staff can quickly find them when required. Therefore...